This Statement was last updated on 12th January 2010
HSE Passport takes the privacy of your information very seriously. This Statement sets out our information collection and use practices. If you use any of our services, you will be deemed to have consented to the collection and use of the personal information you provide in the ways described below. Please read this Statement carefully and if you have any questions please contact us. We have the right to amend this Statement at any time with or without notice.
Personal information that we collect and how we use it
When you register with us we will collect certain information from you that we will keep on our systems. Typically this will be information regarding you and your business such as your name, home address, your contact details, and certain business related details to allow us to correctly locate you in our database. We use this information to provide our services to you, to gather statistics to identify new services and to tell you about new products and services we introduce. Any personal information we collect will be used only in accordance with current data protection legislation applicable to England.
How we keep personal information accurate and up-to-date
We rely on you to provide accurate information and to tell us when that information changes, for example, should you change your address or business name. When you request it, we will correct, change or delete information about you. We will not otherwise change any information you have provided. We regularly review our system and remove information that is out of date or no longer required.
Protection of your credit and debit card information
We will encrypt any credit/debit card data provided to us for the purchase of products online. We will hold card details only for the duration of the buyer's connection to the system and only for the purpose of allowing the card handler(s)/processor(s) to verify and conclude the transaction. Once the buyer disconnects from the system the card details are deleted - they are not stored in the system.
Protection of your login names and passwords
We provide you with an online portal with login details that are unique to you. If you believe that the security of your login and password has been breached, you should contact us immediately on 0845 055 7058 or by email. We may keep certain personal details on our system to allow us to identify you in the event that you forget or lose your login name or password.
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
When we provide information about you to third parties
Except as described elsewhere in this Statement, or when the law requires it, we do not provide any of your personal information to third parties. We may share information with our partners, but they are not permitted to use the information outside the confines of our specific relationship. Provided you give your consent our partners may provide you with details of any new products or services they offer. We may disclose statistics (e.g. '45% of our users are IT contractors') and survey results to partners and other third parties for the purpose of supporting our business activities, but these statistics will not include any information to identify you.
We may disclose personal, business or trading details should we need to pursue an action against a user who violates any of our terms and conditions, copyright rights or other proprietary rights. We may also disclose such information to any government, law enforcement or regulatory agency that properly requests it. We do not intend to transmit personal data to persons outside the European Union.
How we keep our system secure
Our system has security measures in place to protect the loss, misuse and alteration of the information under our control. These security measures include the secure storage of paper-based data, and in an online environment firewalls, backing up of data and, where appropriate, encryption and secure internet transactions.
Despite these measures "perfect security" on the Internet does not exist.
Our data protection registration
We are registered with the Data Protection Register, www.dataprotection.gov.uk. Our registration numbers are:
Genie Services: Z9705169
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HSE Passport is here to answer any questions you may have.
Tel: 0845 055 7058
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